End User Licence Agreement – Choice Voting Online STV Voting

PLEASE READ THESE LICENCE TERMS CAREFULLY

BY ACCESSING THE PLATFORM, YOU AGREE TO THESE TERMS WHICH BIND YOU.

You should keep a copy of this licence for future reference.

DEFINITIONS

Access	the access (in any format) provided to you by your Licence Holder which enables you to access the Platform in accordance with these terms, subject to the limits of your access permissions.
Licence Holder	a contractor, agent, member or employer who has a licence to use the Platform.
Cookie Policy	the Cookie Policy specific to the Platform available at https://www.choicevoting.co.uk/cookie-policy/.
Documentation	materials provided to you by us by virtue of the Platform or via the Licence Holder which relate to the use of the Platform, or any materials that can be extracted from the Platform, including but not limited to graphs, reports or statistics presented within the Platform.
User Generated Content	any content, information, data or literary work you upload to the Platform, including but not limited to supporting images, files, or information in relation to election candidates and/or voters.
Intellectual Property Rights	patents, rights to inventions, copyright, moral rights, trade marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets) and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
Licence Restrictions	as set out in clause 7.
Platform	Choice Voting’s online election, poll and referendum software, available via https://app.choicevoting.co.uk/login and/or other such medium notified to you by Choice Voting from time to time.
Privacy Policy	our Privacy Policy as updated from time to time which can be found on our Website at: https://www.choicevoting.co.uk/privacy-policy/.
we, us, our	RDT Systems Limited, T/A Choice Voting incorporated and registered in England and Wales with company number 08708849 whose registered office is at Lytchett House 13 Freeland Park, Wareham Road, Lytchett Matravers, Poole, England, BH16 6FA.
Website	https://www.choicevoting.co.uk/

HOW TO CONTACT US
1. If you wish to get in touch, please contact us.
2. If we have to contact you, we will do so by email or telephone, using the contact details you have provided or via the Licence Holder.
THE LICENCE
1. We grant you a non-exclusive, revocable licence to use the Platform and the Documentation in accordance with these terms only on the condition that a Licence Holder has provided you with Access and the Licence Holder complies with the terms agreed between us and the Licence Holder. If the Licence Holder defaults on our terms, we have the right to suspend and/or remove your access to the Platform and Documentation with immediate effect.
2. This licence grants you the right to use the Platform as directed by your Licence Holder for the duration of the Licence Holder’s licence. Your use of the Platform is subject to the restrictions and terms of this Licence, including but not limited to the Licence Restrictions.
YOUR PRIVACY
1. You agree to us collecting and using technical information about the devices you access the Platform from and related software, hardware and peripherals to improve our service and Platform as more particularly detailed in our Cookie Policy.
2. Under data protection laws, we are required to provide you with certain information about who we are, how we process your personal data, for what purposes, your rights in relation to your personal data and how to exercise them. This information is provided in our Cookie Policy and Privacy Policy and it is important that you read that information.
USE OF THE SOFTWARE
1. The Platform has not been developed to meet individual requirements. Please check that the facilities and functions of the Platform meet your requirements.
2. The Platform may require specific programmes in order for you to access all or part of the Platform, or Platform features.
3. In order to access the Platform, you must use a compatible web browser. We recommend using the latest version of web browsers like Google Chrome, Microsoft Edge, Firefox.
4. In order to access the Platform, you must have a compatible device and comply with these terms and conditions.
5. From time to time, we may update and change the Platform to improve performance, enhance functionality, reflect changes or address security issues. This may mean that the Platform is unavailable for a period of time. In any event, we shall endeavour to keep this to a minimum.
6. If you access the Platform on any device not owned by you, you must have the owner's permission to do so. You will be responsible for complying with these terms, whether or not you own the device.
7. Once you have been provided with Access, you will be able to register to be associated with the Licence Holder’s account using an email address and password. You must use your Licence Holder linked account to access the Platform, and you understand that your Licence Holder sets your permission levels for the Platform.
8. You understand that the Licence Holder is responsible for ensuring that you have the required permission levels for the Platform.
9. You must not share your login credentials with anyone.
LICENCE PERMISSIONS

In return for you agreeing to comply with these terms and the Licence Restrictions you may:

access the Platform on multiple devices in accordance with these terms and conditions; and
use the Platform in accordance with the Licence Holder’s instructions and these terms and conditions, but where the Licence Holder’s instructions conflict with these terms, these terms take precedence.

LICENCE RESTRICTIONS
1. You agree that you will comply with these terms and all applicable technology control or export laws and regulations that apply to the technology used or supported by the Platform.
2. You agree that you will not (except where explicitly permitted by the terms of this licence):
  1. use the Platform within a software application, website or software which competes with our operations;
  2. use the Platform to process or disclose personal data which has not been requested by us (“personal data” has the meaning given to it in the Data Protection Act 2018);
  3. exceed the indicated storage capability of the Platform (as notified to you from time to time);
  4. disassemble, de-compile, reverse engineer or create derivative works based on the whole or any part of the Platform;
  5. provide access to or copies of the Platform in whole or in part to third parties either directly or by sharing, or otherwise sharing Access or your username or password;
  6. share your Access with any other person;
  7. rent, lease, sub-license, loan, provide, or otherwise make available, the Platform in any form, in whole or in part to any person and in no circumstance in competition with our operations;
  8. use screen-recording technology to record and/or capture your use and the functionality of the Platform.
3. The Platform must be used in an acceptable manner, as such you must not use the Platform:
  1. in any unlawful manner, for any deceitful purpose or any unlawful purpose, including terrorism or extremism or in any manner inconsistent with these terms, or act fraudulently or maliciously, for example, by hacking into or inserting malicious code, such as viruses, or harmful data, into the Platform;
  2. to breach in any way any applicable local, national or international law or regulation;
  3. to sabotage, ruin or leak any election, poll or vote undertaken;
  4. disclose the results and/or status of an election, poll or vote;
  5. to cause harm (or attempt to harm) in any way;
  6. to create and/or share sexually explicit material or indecent images;
  7. to bully, insult, intimidate or humiliate any person; and
  8. impersonate any person or misrepresent your identity or affiliation with any person.
4. You must not:
  1. infringe our Intellectual Property Rights or those of any third party in relation to your use of the Platform or Documentation, including by the submission of any material (to the extent that such use is not licensed by these terms);
  2. permit any third party to infringe the Intellectual Property Rights or those of any third party in relation to their use of the Platform or Documentation, including by the submission of any material;
  3. transmit any material that is defamatory, offensive or otherwise objectionable in relation to your use of the Platform;
  4. use the Platform in a way that could damage, disable, overburden, impair or compromise our systems or security or interfere with other users; and
  5. collect or harvest any information or data from the Platform or our systems or attempt to decipher any transmissions to or from the servers.
5. If in our sole opinion you are in breach of this clause 7 then we may, at our discretion, take any or all of the following actions:
  1. terminate your use of the Platform; and/or
  2. block your access to the Platform; and/or
  3. report your activity to the appropriate authority and/or the Licence Holder; and/or
  4. bring action against you in respect of your breach and pursue you for any damages arising from your action.
CHANGES TO THESE TERMS
1. We may need to change these terms to reflect changes in law or best practice or to deal with additional features which we introduce.
2. We shall provide notification of our updated terms on the Platform. Your continued use of the Platform and Documentation after 24 hours of the notification shall constitute your acceptance to the terms of this licence, as varied. If you do not wish to accept the terms of the licence (as varied) you must immediately stop using and accessing the Platform and Documentation.
3. If you do not accept the changes you may not be permitted to continue to use the Platform.
INTELLECTUAL PROPERTY RIGHTS
1. All Intellectual Property Rights in the Platform and Documentation throughout the world belong to us (or our licensors) and the rights in the same are licensed (not sold) to you. This includes any modifications, updates, later versions, or adaptations to the Platform and/or Documentation. You have no Intellectual Property Rights in, or to, the Platform or Documentation other than the right to use them in accordance with these terms.
2. You and/or your licensors retain the Intellectual Property Rights in User Generated Content and in consideration for your use of the Platform, you hereby grant us a worldwide, non-exclusive, fully paid up, royalty-free, transferable, sub-licensable, irrevocable licence to use, store, copy, modify, make available and communicate the User Generated Content as we see fit to enable us to perform our obligations under the agreement with the Licence Holder and to enable us to market, promote, develop, operate, improve and maintain the Platform and our wider services.
3. You agree to notify us and the Licence Holder of any restrictions on usage of User Generated Content and any other contractual restrictions arising in respect of any third-party Intellectual Property Rights.
4. You warrant that User Generated Content does not infringe any third party Intellectual Property Rights and that you have the relevant permissions and/or licences to upload the same to the Platform and to grant us the licence at 9.2.
5. In the event that you accrue any title, interest or right in any Intellectual Property Rights by virtue of using the Platform, you hereby grant to Choice Voting a perpetual, fully paid up, royalty free, transferable, sub-licensable, irrevocable licence to use such Intellectual Property Rights for any purpose that Choice Voting sees fit.
6. You agree to indemnify us in full against all losses (whether direct or indirect) in connection with any claim made against us for actual or alleged infringement of a third party’s Intellectual Property Rights, use of the Platform and/or Documentation. This indemnity extends to any interest, penalties, and reasonable legal and other professional fees awarded against or incurred or paid by us.
7. You agree to draft and execute all necessary documentation and/or agreements and make all necessary arrangements to ensure that this clause takes full effect.
OUR RESPONSIBILITY FOR LOSS OR DAMAGE SUFFERED BY YOU
1. Nothing in these terms limits any liability which cannot legally be limited, including liability for death or personal injury caused by negligence or fraud or fraudulent misrepresentation.
2. Regardless of how you use our Platform and/or Documentation, we have no liability to you:
  1. whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with this end user licence agreement for any indirect or consequential loss or damage;
  2. for any loss or damage suffered, including loss of work, income, or employment, where our performance is delayed due to technical issues with your equipment; or
  3. for any business or commercial losses, you or another party may suffer from use of or access to the Platform including use as permitted or as restricted by the terms of this licence.
3. The Platform may contain links to other independent websites, applications or social media accounts which are not provided by us. Such independent sites are not under our control, and we are not responsible for and have not checked and approved their content or their privacy policies (if any).
4. You will need to make your own independent judgement about whether to use any such independent sites, including whether to buy any products or services offered by them.
WE MAY END YOUR LICENCE IF YOU BREAK THESE TERMS
1. We may end your licence at any time by contacting you if you have broken these terms in a serious way, if the Licence Holder has breached our terms and/or if the Licence Holder’s licence for the Platform ends. If what you have done can be put right, we will give you a reasonable opportunity to do so but we reserve the right to terminate your use/block your access to the Platform.
2. If we end your rights to use the Platform, you must stop all activities authorised by these terms, including any use of the Platform, and immediately sign out of the Platform from all devices in your possession and confirm to us that you have done this.
TRANSFERRING THIS AGREEMENT TO SOMEONE ELSE
1. We may transfer our rights and obligations under these terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under the contract.
2. You may not transfer your rights or your obligations under these terms.
NO RIGHTS FOR THIRD PARTIES

This Agreement does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement.

SEVERANCE
1. If a court finds part of this contract illegal, the rest will continue in force.
2. Each of the clauses of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining clauses will remain in full force and effect.
NO WAIVER
1. Even if we delay in enforcing this agreement, we can still enforce it at a later date.
2. If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date.
GOVERNING LAW AND JURISDICTION

The validity, construction and performance of the Agreement shall be governed by the laws of England and Wales and shall be subject to the exclusive jurisdiction of the courts of England and Wales to which you and we submit to.

Intellectual Property Notice