AGM Voting and Online Resolutions
Run your annual general meeting online. Elect your committee, put ordinary and special resolutions to a vote, and collect attendance, all in one event with a full audit trail behind every result.
- Ordinary and special resolutions with the threshold your rules set
- Committee and officer elections by secret ballot
- Attendance RSVPs and member surveys in the same event
- Postal and hybrid voting for members who do not vote online
- Instant results, turnout figures and a downloadable audit trail
Can we run our AGM resolutions and elections online?
Yes. Unless your constitution requires a particular method, you can put resolutions and elections to your members online, before or during the meeting. Choice Voting runs ordinary resolutions on a simple majority, special resolutions on a higher threshold such as 75 per cent, and committee elections by secret ballot, all in one event. Your rules decide the threshold, the platform applies it and records the result.
Vote on AGM resolutions and elections online
One event for every decision your members make at the AGM.
An AGM is often the one moment in the year when the whole membership is asked to decide something, so the voting behind it needs to be clear and defensible. Counting a show of hands, chasing proxy forms and reading estimates into the minutes leaves you with nothing to show if a member questions the outcome. Choice Voting brings the whole AGM into one place. Put your resolutions and your committee election in a single event, set who can vote on each item, and open it so members take part from any device before or during the meeting. Every resolution carries the pass threshold your rules require, every election runs by secret ballot, and you can add an attendance RSVP and a member survey to the same event. When voting closes you have the result straight away, with turnout confirmed and a full audit trail you can attach to the minutes.
Elect your committee, decide your resolutions
The two things an AGM exists to do, handled together.
Resolutions
Put motions to a proper vote
For secretaries and chairs who need a recorded outcome on every motion, with the right majority applied automatically.
- Ordinary resolutions on a simple majority
- Special resolutions on two thirds, three quarters or a custom threshold
- For, against and abstain counted automatically
- Rule changes, policy and constitutional amendments
Elections
Elect your committee and officers
For membership bodies electing a board, committee or officers at the AGM by a secret ballot that stands up.
- Committee and board elections by secret ballot
- Chair, treasurer and officer appointments
- Candidate nominations and statements collected online
- Single transferable vote, approval or instant runoff
Everything your AGM needs, in one event
Combine votes, elections, attendance and feedback in a single invitation.
Ordinary Resolutions
Approve accounts, appoint auditors and pass routine business on a simple majority, with a clear recorded result.
Special Resolutions
Pass rule changes and constitutional amendments on the higher threshold your rules set, applied automatically.
Committee Elections
Elect your board or committee by secret ballot, with candidate statements and the counting method your rules call for.
Attendance RSVPs
Collect who is coming to the meeting with an RSVP, so you know your numbers before the day.
Member Surveys
Ask members what they think alongside the formal votes, with eleven question types to choose from.
Combined AGM Event
Put resolutions, an election, an RSVP and a survey in one event, so members take part once, in one sitting.
Set up your AGM vote in minutes
Build the whole meeting into a single event.
Build your event
Add each resolution and election, set the pass threshold and counting method, and add an RSVP or survey if you need one.
Add your members
Import your membership and set who is eligible to vote on each item.
Open the vote
Branded with your logo. Members receive one invitation and vote on any device, before or during the meeting.
Announce the result
Results the moment voting closes, with turnout, a full breakdown and an audit trail for the minutes.
Everything you need to run a clean AGM
Configurable pass thresholds
Simple majority above 50 per cent, two thirds, three quarters or a custom percentage. Your constitution decides, the platform applies it.
True secret ballot
No administrator, officer or Choice Voting staff member can see how an individual voted. The record that someone voted is kept separate from their choice.
One event, many votes
A single event can hold several resolutions, an election, an RSVP and a survey, each with its own eligibility, sent as one invitation.
Postal and hybrid voting
Members who cannot or will not vote online are brought into the same vote and the same count. Enabled on request and set up with our team.
Eligibility by group
Restrict a vote to the members entitled to take part, so different classes of member can vote on different items.
Live turnout tracking
Watch participation while voting is open and know whether a reminder is worth sending before the meeting.
Instant results and PDF reports
Results as soon as voting closes, with a downloadable PDF and a round by round breakdown for preferential elections.
Full audit trail
Who could vote, where the list came from, every vote timestamped and the result recorded, ready to attach to your minutes.
UK hosted and secure
Encrypted, UK hosted, ICO registered, Cyber Essentials certified and GDPR compliant.
This page is general information, not legal advice. Your constitution or articles decide how your resolutions and elections must be conducted and what majority each requires. Confirm the requirements that apply to your organisation before relying on them.
Every AGM decision, on the record
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Frequently asked questions
What majority do we need to pass a resolution?
That depends on your constitution. An ordinary resolution usually passes on a simple majority above 50 per cent, and a special resolution usually needs a higher threshold such as 75 per cent. When you build a resolution you set the threshold, choosing a preset or a custom percentage. The presets match common requirements but are not legal defaults, so use the figure your own rules require.
Can members vote before the meeting, or only on the day?
Both. You set the opening and closing times for the event, so members can vote in advance, during the meeting, or across a window that covers both. Everyone votes through the same secure link on any device.
Can we run the committee election and the resolutions together?
Yes. A single event can hold several resolutions and an election, each with its own eligibility and counting method. Members receive one invitation and move through everything in one sitting.
What about members who do not use email or want to vote on paper?
Postal and hybrid voting can be enabled on request, so members who vote on paper are brought into the same vote and counted alongside the online votes. It is disabled by default and set up with our team.
Is the vote secret and can it be audited?
Elections run by true secret ballot, so no one can see how an individual voted. Every vote is encrypted, every result is timestamped, and you get a downloadable audit trail showing who could vote, where the list came from and how the result was reached.
Run your AGM online this year
Resolutions, elections, attendance and member feedback in one event, with a result you can put straight into the minutes.