How do you run a parent governor election?

Step 1: Announce the vacancy

When a parent governor vacancy arises, either through the end of a term, resignation, or disqualification, the governing body must inform all parents of registered pupils. This notification must be sent at least 14 days before nominations open.

The announcement should include the number of vacancies, the role of a parent governor, the term of office, and how to find out more about becoming a governor.

Step 2: Invite nominations

After announcing the vacancy, you must invite nominations from parents. The nomination period must be at least 7 days. Any parent of a registered pupil may nominate themselves.

Nomination forms should request the candidate's name, their child's name and year group, a brief personal statement explaining why they wish to serve, and confirmation they meet the eligibility criteria.

Step 3: Review nominations

Once the nomination period closes, the clerk or headteacher should review all nominations to confirm candidates meet the eligibility criteria. A person is disqualified from serving as a governor if they are bankrupt, have certain criminal convictions, or are barred from working with children.

If the number of valid nominations equals or is fewer than the number of vacancies, those candidates are elected unopposed.

Step 4: Hold the ballot

If more candidates stand than vacancies exist, you must hold a secret ballot. All parents of registered pupils are entitled to vote. The voting period must be at least 7 days.

Ballot papers should list all candidates in alphabetical order by surname, with their personal statements. Each parent may vote for up to the number of vacancies.

Step 5: Count votes and announce results

After the voting period closes, count the votes. The candidate or candidates with the most votes are elected. In the event of a tie, the governing body may decide between tied candidates by drawing lots or another fair method stated in the election rules.

Announce the results to all parents, including the names of successful candidates and the vote counts if you choose to publish them.

Common mistakes to avoid

• Not giving parents enough notice of the vacancy or the ballot
• Failing to check candidate eligibility before the ballot
• Not maintaining ballot secrecy with paper returns
• Forgetting to notify unsuccessful candidates before the public announcement
• Not keeping records of the election for governance audits